Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 11th June 2026 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 6th June 2026
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/0626/1 Acceptance of reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/0626/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0626/3 Minutes of the Meeting held on 14th May 2026.
Motion: To confirm as a correct record the minutes of the Meeting held 14th May 2026.
KHPC/0626/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4c
Members of the public
KHPC/0626/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/05/2026.
Attachment 5a Current Account is reconciled at £95,863.28
100-day notice Account is reconciled at £87,072.16 (changes in Oct) Hinckley & Rugby £25,210.68
Cheques/invoices paid under Financial Regulation 4.1 Attachment 5b
Cheques/invoices to be paid:
KHPC/0626/6 Finance Committee update from meeting 11th June 2026
Budget up to date (May 2026) RFO report and Updated Regular payments list (attached).
KHPC/0626/7 Internal Audit Review. Attachment 7
To review the outcome of the Internal Audit and to agree suitable action points.
- Update Standing Orders to match £30,000 reference in the Financial Regulations for the Public Contracts Regulations 2015. – Updated
- When applicable, the council’s response to the Internal Audit recommendations should be contained in the minutes of the meeting.
- It is a requirement that items raised in the External Auditor’s report be recorded in the minutes along with any actions to be taken
Points 2 & 3 understood and will do from now on.
KHPC/0626/8 Annual Governance and Accountability Return 2025/26 Section 1. Attachment 8 – page 4
Motion: Kelvedon Hatch Parish Council approves the Annual Governance Statement prepared by the Parish Clerk for 2025/26.
KHPC/0626/9 Annual Governance and Accountability Return 2025/26 Section 2. Attachment 8 page 5
Motion: Kelvedon Hatch Parish Council approves the Accounting Statements prepared by the Responsible Financial Officer for 2025/26
KHPC/0626/10 Environmental Committee update – Attachment 10
Update from meeting on Monday 2nd June 2025
KHPC/0626/11 Play Area – Inspection Report April 2026 – Attachment 11
Low risk for all equipment
Page 8 – Activity trail – low risk – might need changing next year
Page 10 – Nest swing – being replaced in June
KHPC/0626/12 Blackmore Road – Litter pick
Motion: KHPC to request a litter pick for the Blackmore Road strip up to School Road.
KHPC/0626/13 Local Nature Recovery Action Plan
Motion: KHPC to note its role in LNR and the current actions with regard to Swan Pond.
KHPC/0626/14 Free CPR and AED training at the Village hall
Motion: KHPC to book the Village Hall to offer free CPR and AED training to residents.
KHPC/0626/15 Village Hall – car park
Motion: KHPC to contact the Village Hall to discuss the car park situation and offer help.
KHPC/0626/16 Crime, Disorder, and Community Safety – Attachment 16
For information – S-Type security are doing 1 extra hour per week
Seat in Swan Pond has been vandalised
1 report from S-Type in School Road
Several reports from residents in regards to more youths in bikes / scooters, more dog waste around and general littering.
KHPC/0626/17 TruCam – to use for Blackmore Rd, Stocks Lane and Ongar Road
Motion: KHPC to hire the TruCam services (local Speed Awareness Team has agreed to this).
KHPC/0626/18 Asset of Community Value (ACV) and Freedom of Information Request – Eagle Field
Motion: KHPC to apply for Asset of Community Value (ACV) and Freedom of Information Request (FOI) for pre-applications feedback in regards to Eagle Field.
KHPC/0626/19 Upcoming developments
Motion: KHPC to decline all new developments – Deferred to next meeting
Things to note: Neighbourhood plan – policy 18 – not expand the boundaries of the village
KHPC/0626/20 Planning disclosures
Motion: KHPC to agree that any councillor that has an informal / casual discussion with any (potential) developer should make a note of the discussion and report what has been said back to the Parish Council.
KHPC/0626/21 Planning Applications
26/00508/FUL – Kelvedon Hatch County Primary School, School Road
Kelvedon Hatch Essex CM15 0DH
Alterations to existing entrance door to create widening of door, new canopy to side and widening of existing gates and path.
All other updates / pending planning applications are in Attachment 21
KHPC/0626/22 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 9th July 2026 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL