Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 9th March 2023 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk. 4th March 2023
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/0323/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/0323/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0323/3 Minutes of the Meeting held on 9th February 2023.
Motion: To confirm as a correct record the minutes of the Meeting held 9th February 2023.
KHPC/0323/4 Suspension of the meeting to receive reports, questions and/or comments from:
a. Essex County Council Member
b. Brentwood Borough Council Member
c. Chairman
d. Parish Clerk – website emails deleted. Phone numbers? Maybe add filter. Haskets has been contracted waiting for date. Forms for millennium and village signs.
e. Members of the public.
KHPC/0323/5 Finance and Administration.
To discuss and agree the following points:
a. Balances of Accounts for month ending 28/02/2023 – £118,551.71
60-day notice Account is reconciled at £34,259.36
100-day notice Account is reconciled at £16,444.50
b. Switch account to better interest rate option, the 60 day notice account is withdrawn
c. Cheques paid:
Kelvedon Hatch TPA – £623.
S-Type Security £972 – January 2023
K J Saunders £448 – January 2023 Litter picking
SLCC – FILCA £144
SLCC – ILCA TO CILCA £144
SLCC – New Clerk series webinar 2nd March £24.00
SLCC – New Clerk series webinar 8th June £24.00
KelHatch Press – £650 Village News Feb 23
Luz Loizou £300 – Village News Editing Feb & Mar 2023
d. Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
Brush Man – £420
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices and agree to a new investment option
KHPC/0323/6 Internal Audit for 2022 – 2023
Motion: Kelvedon Hatch Parish Council will appoint Heelis & Lodge to carry out an internal audit for the financial year 2022-2023.
KHPC/0323/7 Planning Applications.
To receive a report from the Planning Working Group regarding the responses to the
following received planning applications:
22/01008/FUL – Coppice – KHPC objected – Pending Decision
23/00014/HHA – 18 Briarwood – KHPC no objection – Pending Decision
23/00066/HHA – 37 Roding Drive – KHPC no objection – Pending Decision
New applications:
23/00224/LBC – The Coach House Adjacent To Priors Ongar Road
Kelvedon Hatch Brentwood Essex CM15 0LA – KHPC ?
23/00249/HHA – 41 Blackmore Road Kelvedon Hatch Brentwood Essex
CM15 0AZ – KHPC ?
KHPC/0323/8 Personnel Committee Update
Motion: KHPC to contract Payroll services from DM Payroll Services Ltd for 1 year for £300 (exc VAT) per year
KHPC/0323/9 Poles Wood bridleway
Motion: “KHPC will work with the Brentwood Ramblers and local residents to establish the unofficial route of the Poles Wood bridleway at Clapgate as a public right of way through over 20 years of unimpeded use.”
KHPC/0323/10 Coronation competition
Motion: “KHPC to purchase a prise for the winner of the competition to design the front cover of the Coronation edition of the Village news and a small commemorative item for every entrant.”
KHPC/0323/11 Fun Day
To discuss: BBC has confirmed that they have allocated 11th August for KHPC Fun Day
KHPC/0323/12 Off Lead Dogs in Poors Field
To discuss – by laws & regulations from Village Hall
KHPC/0323/13 Picnic Table quotes
To discuss quotes to set picnic table in concrete and anchor it
KHPC/0323/14
Coronation celebrations
To discuss The Big Lunch options – contact Village Hall – risk assessment
KHPC/0323/15 Eagle Field – Goats
To discuss the goats in Eagle Field – do they have permission and is it safe to have them in such a small space
KHPC/0323/16 Information items from members.
Matters for information only and/or discussion only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 13th April 2023 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.