Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 8th January 2026 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 3rd January 2026
Members of the public are welcome to attend the meeting.
AGENDA
KHPC Attachments January 2026
KHPC/0126/1 Acceptance of reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/0126/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0126/3 Minutes of the Meeting held on 11th December 2025.
Motion: To confirm as a correct record the minutes of the Meeting held 11th December 2025.
KHPC/0126/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4c
Members of the public
KHPC/0126/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31-Dec-2025. £52,140.53
Attachment 5 Current Account
100-day notice Account is reconciled at £87,072.16 (changes in Oct)
Hickley and Rugby 45 days’ notice £25,000
Cheques/invoices paid under Financial Regulation 4.1:
Attachment 5a unity-statement-20450889-2025-12-31
KHPC/0126/6 Finance meeting update – Attachment 6
KHPC/0126/7 Budget approval for 2026-2027 – Attachment 7
KHPC/0126/8 Precept approval
KHPC/0126/9 Review the Regular Payments Schedule. Attachment 9 (new ones in red)
Motion: To authorise Regular Payments as per Financial Regulations 64.1
KHPC/0126/10 Brentwood Bus & Rail Users Association membership
http://www.bbarua.org.uk/homepage.html
Motion: KHPC to join Brentwood Bus & Rail Users Association (to support KHPC/11/25/10).
KHPC/0126/11 Bus shelter for Blackmore Road – Attachment 11
Motion: KHPC to apply with Essex County Council for a new bus shelter in Blackmore Road.
KHPC/0126/12 Local government Consultation on Greater Essex LGR
https://www.local.gov.uk/our-support/research-and-data/have-you-been-approached-take-part-lga-perceptions-survey
https://www.gov.uk/government/consultations/local-government-reorganisation-in-essex-southend-on-sea-and-thurrock
Motion: KHPC to Respond to the Local Government Consultation on Great Essex
KHPC/0126/13 Community Governance Review
Motion: KHPC to Respond to the Community Governance Review
KHPC/0126/14 Internal Controls policy review – Attachment 14
KHPC/0126/15 Internal Control report
KHPC/0126/16 Consulting for Swan Pond project quote – Attachment 16
KHPC/0126/17 Crime, Disorder, and Community Safety
Emergency Planning website page has been updated – Updated WhatsApp Emergency Plan. Attachment 17
KHPC/0126/18 Brentwood Borough Council – Voluntary litter picking documents review – Attachment 18
KHPC/0126/19 Planning Applications – Attachment 18 for updates on previous applications
No new applications
KHPC/0126/20 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 5th February 2026 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.