Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 12th December 2024 at 8pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 7th December 2024
Members of the public are welcome to attend the meeting.
AGENDA
KHPC Attachments December 2024
KHPC/1224/1 Acceptance of Reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/1224/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1224/3 Minutes of the Meeting held on 14th November 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 14th November 2024.
KHPC/1224/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4d
Members of the public
KHPC/1224/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 30/11/2024.
Attachment 5a Current Account is reconciled at £75,120.95
100-day notice Account is reconciled at £107,936.44 (changes end of Oct)
Attachment 5b Unity Trust Bank statement
Cheques/invoices paid under Financial Regulation 4.1:
Cheques/invoices to be paid:
Motion: “Kelvedon Hatch Parish Council will pay the presented cheques/invoices”:
SMB Landscapes – £3400 – Swan Pond
PKF Audit – £378- External Audit
DM Payroll – £75 Dec 2024 – March 2025
NALC – £39.22SMFutur
KHPC/1224/6 Derek Hardy
To find a way to commemorate Derek Hardy’s 25 years of service to the parish council. Bench, bench plaque, article in Village Newsletter.
KHPC/1224/7 School’s swimming pool – Item for information only
Quote for £315,000 + VAT
From PTA – “Any ideas most welcome as this pool would then become a community pool for use not just by the school out of school hours and in holiday time too”.
KHPC/1224/8 Standing Orders review
Attachment 8 r. S. Saunders Seconded: Cllr. L. Matthew
KHPC/1224/9 Village News Distribution
A volunteer is willing to take it on combined with Rose & Hugh Gorton.
KHPC/1224/10 Crime, Disorder, and Community Safety
S-Type reports for November – 2 incidents – 1 car alarm / cctv down – checked and no problem detected.
Comms box left open
Old Shed at Poors Field – still there, it is going to be removed by Village Hall Trust.
KHPC/1224/11 Kelvedon Hatch Emergency Plan
Motion: “Kelvedon Hatch Parish Council adopt the two objectives and immediately implement the emergency WhatsApp group”.
KHPC/1224/12 Financial Committee Update from meeting on Monday 9th December 2024.
Draft Minutes attached – Attachment 12
KHPC/1224/13 Kelvedon Hatch Village Hall Grant request – Attachment 13
Motion: “Kelvedon Hatch Parish Council to accept the grant application for £5000 from Kelvedon Hatch Village Hall Trust for electrical repairs”.
KHPC/1224/14 Planning Applications.
To receive a report from the Planning Working Group regarding the responses to the following received planning applications:
All other pending planning applications are in Attachment 14
KHPC/1224/15 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 9th January 2024 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.