Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 9th January 2025 at 8pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 4th January 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/0125/1 Acceptance of Reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/0125/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0125/3 Minutes of the Meeting held on 12th December 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 12th December 2024.
KHPC/0125/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4d
Members of the public
KHPC/0125/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/12/2024.
Attachment 5a Current Account is reconciled at £61,481.38
100-day notice Account is reconciled at £107,936.44 (changes end of Oct 2025)
Attachment 5b Unity Trust Bank statement unity-statement-20450889-2024-12-31
Cheques/invoices paid under Financial Regulation 4.1:
Motion: “Kelvedon Hatch Parish Council will pay the presented cheques/invoices”:
Graham Greenway £300 – Seniors party
Graham Greenway £150 – Grotto party
A&K Meager £1330 – Christmas parties catering
Luz Loizou – £823.07 Grotto and Seniors Party – £1,338.93 Hampers
Linda Matthew – £408.63 Wine expenses (Hampers)
KHPC/0125/6 SLCC advice for grant – Attachment 6
For information – Audit requirements for grants
KHPC/0125/7 Kelvedon Hatch Village Hall
Motion: “Kelvedon Hatch Parish Council to under-write the Village Halls rewiring project. This means any shortfall in the funding, not the full amount”
KHPC/0125/8 Budget for 2025-2026 – Attachment 8 – Budget 2024-25 – Copy
Motion: KHPC to approve the proposed budget for 2025-26 as set by the Financial Committee.
KHPC/0125/9 Precept for 2025-2026
Motion: KHPC to agree and approve the precept for 2025 – 2026
KHPC/0125/10 Derek Hardy
To find a way to commemorate Derek Hardy’s 25 years of service to the parish council. Bench, bench plaque, article in Village Newsletter.
KHPC/0125/11 St Nicholas Fund report
KHPC/0125/12 Crime, Disorder, and Community Safety
S-Type reports for November – 1 incident – Two black BMWs seen driving along School Road & Ongar Road. Both with no MOT & one SORN. Both reported as vehicles seen in area previously
Old Shed at Poors Field – still there, it is going to be removed by Village Hall Trust.
S. Saunders Seconded: Cllr. L. Matthew
KHPC/0125/13 Eagle Lane sign
Motion: KHPC to install a “Do not follow GPS instructions” on Eagle Lane x School Road entrance.
KHPC/0125/14 Letter to Brentwood Borough Council – Appetite in the Farm event Attachment 14
Motion: KHPC to send a letter to Brentwood Borough Council – Appetite in the Farm event
KHPC/0125/15 Swan Lane unregistered Land – Assest of Community Value – Attachment 15
Motion: KHPC to apply for the Swan Lane Land to be an Asset of Community Value. Essex Highways has no register of it belonging to anyone.
KHPC/0125/16 Ongar Road Land – Assest of Community Value – Attachment 16
Motion: KHPC to ask for the Ongar Road Land to be an Asset of Community Value. It belongs to Essex Highways.
KHPC/0125/17 CIL payments and s106 (Stocks Lane and Blackmore developments)
Motion: KHPC to send a letter to Brentwood Borough Council to enquire about CIL and s106 payments that are owed.
KHPC/0125/18 Brizes Park s106 funds – Attachment 18 – ECC17721816 12 24 EIR Publishing Template 16122024
Motion: KHPC to send a letter to Brentwood Borough Council to enquire about Brizes Park s106 funds allocation.
KHPC/0125/19 Rubbish and debris
To discuss the clearing up of the roadside debris left from road accidents and discarded general litter.
KHPC/0125/20 Planning Applications.
No new applications
All other pending planning applications are in Attachment 20
KHPC/0125/21 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 13th February 2025 at 8:00pm
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.