Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 11th December 2025 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 6th December 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC Attachments December 2025
KHPC/1225/1 Acceptance of reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/1225/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1225/3 Minutes of the Meeting held on 13th November 2025.
Motion: To confirm as a correct record the minutes of the Meeting held 13th November 2025.
KHPC/1225/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4c
Members of the public
KHPC/1225/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 30-Nov-2025. £66,991.23
Attachment 5 Current Account
100-day notice Account is reconciled at £87,072.16 (changes in Oct)
Hickley and Rugby 45 days’ notice £25,000
Cheques/invoices paid under Financial Regulation 4.1:
Attachment 5a unity-statement-20450889-2025-11-30
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices
KHPC/1225/6 Brentwood Bus & Rail Users Association membership
http://www.bbarua.org.uk/homepage.html
Having their support for Love your Bus Grant would be rather helpful KHPC/1125/10
Encourage residents to join the Association too – advert in newsletter
KHPC/1225/7 Poors Field – Maintenance agreement quote – Attachment 7
KHPC/1225/8 Bus shelter for Blackmore Road – Attachment 8
Quote and update
KHPC/1225/9 Local government Consultation on Greater Essex LGR
https://www.local.gov.uk/our-support/research-and-data/have-you-been-approached-take-part-lga-perceptions-survey
https://www.gov.uk/government/consultations/local-government-reorganisation-in-essex-southend-on-sea-and-thurrock
KHPC/1225/10 Village Newsletter delivery arrangements
Motion: “KHPC to re-appoint KH Parish Church to arrange distribution of the Village Newsletter for an annual gratuity of £350 (10 issues of approx 1100 copies)”
KHPC/1225/11 Swan pond – sustainability and biodiversity
Motion: “KHPC to explore grant application options for protecting the biodiversity and sustainability of Swan Pond through rainwater collection to improve its resilience and ensure its future as a village amenity”
KHPC/1225/12 Crime, Disorder, and Community Safety
School parking latest report was a lot better – SEEP?
Emergency Planning
Motion: “KHPC website to be updated following new government advice”
KHPC/1225/13 Community Climate Action
KHPC to explore the feasibility of a community power project at an ECC match-funded workshop with neighbouring parishes. Estimated cost to be included in the 2026 budget.
KHPC/1225/14 RCCE – Housing Needs Survey
KHPC to consider the merits of a parish housing needs survey (October) and include provision in the 2026 budget.
KHPC/1225/15 Essex & Herts Air Ambulance grant application
Motion: “KHPC to approve the £500 grant application from Essex & Herts Air Ambulance”
KHPC/1225/16 KHPC new office space – Swan Pond
Motion: “KHPC to approve the use of the office space by Swan Pond at £750 per month + monthly bills”
No water, no business rates
Gas electricity
KHPC/1225/17 Eagle Field – website update – Attachment 17
Motion: “KHPC to be updated with latest developments for Eagle Field”
KHPC/1225/18 Defibrillator installation quote – Attachment 18
KHPC/1225/19 Kelvedon Hatch Village Hall – Notice of Hire fee increases – Attachment 19
KHPC/1225/20 Planning Applications – Attachment 20 for updates on previous applications
New applications:
25/01316/HHA – The Stables, Frog Street, Kelvedon Hatch, CM15 0JL- Single storey side extension and single storey front proch/canopy. 11 Dec
KHPC/1225/21 Information items from members.
Matters for information only with a view to placing on a future agenda.
LL – Teams meeting with Michael Deegan next week 15th all day, 17th all day, 18th morning or 19th all day.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 8th January 2026 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.