Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 13th November 2025 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 8th November 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC Attachments November 2025
KHPC/1125/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/1125/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1125/3 Minutes of the Meeting held on 9th October 2025.
Motion: To confirm as a correct record the minutes of the Meeting held 9th October 2025.
KHPC/1125/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4c
Members of the public
KHPC/1125/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31-Oct-2025. £76,805.82
Attachment 5 Current Account unity-statement-20450889-2025-10-31
100-day notice Account is reconciled at £82,936.44 (changes in Oct)
Hickley and Rugby 45 days’ notice £25,000
Cheques/invoices paid under Financial Regulation 4.1:
Attachment 5a
KHPC/1125/6 Affinity water – WiFi meters – Attachment 6
KHPC/1125/7 Poors Field – Maintenance agreement quote – Attachment 7
Motion: “KHPC to accept the Poors Field maintenance agreement quote”
KHPC/1125/8 Bus shelter for Blackmore Road
Motion: “KHPC to apply for Community Initiative Fund for a new bus shelter in Blackmore Road”
KHPC/1125/9 Transport response to why services 21, 71/72 were not included in the current consultation:
“Just to clarify, Service 21 is not included in the current consultation because it is a successful route with no proposed changes. It will be retendered in its current form, and the only expected change may be the transport provider next year, depending on who wins the contract when it gets tendered.
As for Services 71/72, these are also successful and currently operating under a four-year contract. They are not due for review until July 2028, so no changes are being considered at this time.”
KHPC/1125/10 Love your bus grant – Attachment 9
Motion: “KHPC to apply for Love your bus grant to improve bus services to and from Brentwood”
KHPC/1125/11 Play Area maintenance – Attachment 11 updated quote
Motion: “KHPC to go ahead with Play Area maintenance’s quote from Sovereign”
KHPC/1125/12 Swan pond survey report – Swan Pond survey November 2025
KHPC/1125/13 Swan Pond maintenance
Motion: “KHPC to Apply for the Community Initiative Fund and any other grants available to climate proof and enhance biodiversity of Swan Pond”
KHPC/1125/14 To Review the following policies: Attachments 14 and 14a
Risk Management
Standing Orders
KHPC/1125/15 St Nicholas Fund update
At the mid-year meeting of the Trustees on 27 October 2025 it was noted that this spring and summer the fund had given grants to parishioners in urgent need totalling £4,085 for unforeseen health, education, and living expenses in accordance with the fund’s deed and terms of reference.
The trustees also discussed what measures were already in place or might be required for referral of individuals seeking help to the statutory agencies. The chair will consult the Church’s safeguarding guidance to see if the trustees need to take this issue further.
KHPC/1125/16 Crime, Disorder, and Community Safety
Graffiti – Village Hall
Friday 3rd October – school run – parents parking still awful
1 possible drug deal stopped – November
Motion: “KHPC will do a test of the WhatsApp emergency group”
KHPC/1125/17 Martyn’s Law
The Terrorism (Protection of Premises) Act 2025, otherwise known as Martyn’s Law, received Royal Assent on 3 April 2025 but there will be an implementation period of at least 2 years during which time those affected by the Act can plan and prepare. It seems at first sight that the Parish Council and the Village Hall, may be affected in a limited way under the requirements of the Standard Duty Premises category i.e. maximum attendance at any event of 799 including staff.
It seems very likely that events in the village such as the Nuclear Races and the Appetite on the Farm music festival will qualify as Enhanced Duty Premises under the Act, overlapping with licensing requirements and guidance given in the Purple Guide for big public events and having more demanding conditions.
Detailed guidance is expected from the Home Office in due course but both the previous and current governments have stressed a common-sense approach to the requirements, avoiding the need for third-party expertise and products (i.e. consultants and security firms).
Motion: “KHPC to note pending government implementation guidance.”
KHPC/1125/18 New Defibrillator update –Attachment 18
Motion: “KHPC to buy new defibrillator to be installed at the Shepherds Pub”
KHPC/1125/19 Planning Applications – Attachment 19 for updates on previous applications
New applications:
23/00575/COND/12 – Land at Brizes Corner Field, Blackmore Road, Kelvedon Hatch, Essex – Discharge of Condition 23 – (Secure by Design Statement) of application 23/00575/FUL (Residential development of land for up to 24 Dwellings with associated vehicular access, parking, public open space, attenuation and landscape enhancements).
23/01212/HHA – Mewslade, Blackmore Road, Kelvedon Hatch, Essex, CM15 0BE – Proposed first floor side extension with pitched roof and alterations to fenestration.
KHPC/1125/20 Information items from members.
Matters for information only with a view to placing on a future agenda.
LL – Please submit items for 2026/27 budget – Office space in Swan Pond to become available soon.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 11th December 2025 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.