Notice of the Annual Meeting of Kelvedon Hatch Parish Council to be held on Thursday 9th October 2025 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 4th October 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/1025/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/1025/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1025/3 Minutes of the Meeting held on 11th September 2025.
Motion: To confirm as a correct record the minutes of the Meeting held 11th September 2025.
KHPC/1025/4 Suspension of the meeting to receive reports, questions and/or comments from:
a. Essex County Council Member
b. Brentwood Borough Council Member
c. Chairman & Parish Clerk – Attachment 4c
d. Members of the public
KHPC/1025/5 Finance and Administration.
To discuss and agree the following points:
a. Balances of Accounts for month ending 30-09-2025. £86,541.59
Attachment 5 Current Account
100-day notice Account is reconciled at £82,936.44 (changes in Oct)
Hickley and Rugby 45 days’ notice £25,000
b. Cheques/invoices paid under Financial Regulation 4.1:
Attachment 5a
c. Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
Kelvedon Hatch Village Hall – Rent for meeting room / Hall £820.94
KHPC/1025/6 AGAR – Attachment 6
To review AGAR
KHPC/1025/7 Kelvedon Hatch Village Hall Trust – earmarked funds request – Attachment 7
KHPC/1025/8 Community Relations Committee – Update from meeting on 11th September 2025 – Attachment 8 Draft Minutes
KHPC/1025/9 Seniors Christmas Lunch Party
Motion: To offer the Christmas Seniors Lunch Party to neighbourhood villages
KHPC/1025/10 Village Newsletter – to be printed full colour – published online?
Motion: To print the Village Newsletter in full colour and publish online.
KHPC/1025/11 Environmental Cttee update – Update from meeting on 29th September 2025 – Attachment 11 Draft Minutes
To prepare letters for “Adopt a planter” campaign
KHPC/1025/12 Play Area maintenance
Motion: To go ahead with Play Area maintenance
KHPC/1025/13 Swan Pond maintenance – The Essex Local Nature Partnership Fund 2025
Motion: To go ahead with clearing of the pond – clear reefs (approx. 10ft) that cover duck house view.
Motion: To Apply for the Essex Local Nature Partnership Fund 2025
KHPC/1025/14 To Review the following policies: Attachments 14 and 14a
Risk Management
Standing Orders
KHPC/1025/15 Remembrance wreath
Motion: To order a Remembrance wreath
KHPC/1025/16 Crime, Disorder, and Community Safety – Attachment 16
KHPC/1025/17 New Defibrillator update – £966 + installation costs
KHPC/1025/18 Planning Applications – Attachment 18 for updates on previous applications
25/00907/FUL – Kelvedon Hatch County Primary School, School Road, Kelvedon Hatch, Essex, CM15 0DH – Extension to existing school build to create a new reception area
KHPC/1025/19 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 13th November 2025 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.