Notice of the Kelvedon Hatch Parish Council Meeting to be held on Thursday 9th November 2023 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 4th November 2023
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/1123/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/1123/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1123/3 Minutes of the KHPC Meeting held on 12th October 2023.
Motion: To confirm as a correct record the minutes of the KHPC Meeting held 12th October 2023.
KHPC/1123/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman
Parish Clerk – Attachment 1
Members of the public
KHPC/1123/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/10/2023. Attachment 2
Current Account is reconciled at £122,287.94
£31,849 was moved to new 100 business account
New 100-day business account is reconciled at £51,151.01
Cheques/invoices paid under Financial Regulation 4.1:
Attachment 2a
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
J&S Garden Services £640.00
Kelhatch Press £700 – November newsletter 44pages 1100 items
Eyelid Productions £100 – Annual website support
EALC £40.80 training
Luz Loizou £300 – Aug/Sep & Oct newsletters
KHPC/1123/6 Motion: “KHPC to open a new bank account and move excess (over £85,000) from Unity First Current Account”
KHPC/1123/7 Motion: “KHPC to send a donation of £100 to RBL for the Remembrance Sunday wreath”
KHPC/1123/8 Rubbish bins – do we need more – BBC is looking into the rota, the one by Eagle Lane / Swan Lane is supposed to be cleared every week but doesn’t seem that way. They also said that they don’t have the resources to accept any new bins.
KHPC/1123/9 Speed awareness sign?
KHPC/1123/10 School parking – Traffic Regulations vs 3PR Initiative
KHPC/1123/11 Update from Community Relations Cttee:
Seniors Christmas Tea Party on Sunday 3rd December 2023 – approx. 30 people
Hampers 70
Santa Grotto & Christmas Market on Sunday 10th December 2023 – 2 market stalls (macrame and another small crafts one). Church and W1 expressed an interest. approx. 42 people
Volunteers? WI
KHPC/1123/12 Motion: “KHPC to Defibrillator.”
KHPC/1123/13 Update from Environmental Committee
KHPC/1123/14 Motion: “KHPC to agree the expenditure for repairs to the play area and research if there are any available grants.”
KHPC/1123/15 Planning Applications. – Attachment 3 for all refused, approved and “no changes” applications
To receive a report from the Planning Working Group regarding the responses to the following received planning application:
No new applications
KHPC/1123/16 Motion: “KHPC to request UNDER THE FREFOM OF INFORMATION ACT to Brentwood Borough Council the details of the responses from Essex Council to Highways and Education relating to the developments in Stocks Lane and the Blackmore Road.”
KHPC/1123/17 Motion: “KHPC to send a letter is sent to Brentwood Borough Court to request information regarding their proposals to ensure that the infrastructure impact of the developments in Stocks Lane and Blackmore Road does not negatively impact current residents.”
KHPC/1123/18 Motion: “KHPC to send a letter to Brentwood Borough Council to ask what residents can expect in relation to a Play area, Sports and Library facilities following the Stocks Lane and Blackmore Road developments.”
Information items from members.
Matters for information only with a view to placing on a future agenda.
Attachment 2
Attachment 2a
Attachment 3
Planning Applications. – Refused, approved and “no changes” applications
KHPC – no objections – APPROVED
23/01105/HHA – 9 Moorescroft Kelvedon Hatch Brentwood Essex CM15 0XF – Proposed front porch canopy to dwelling house. Single storey side extension to detached garage, and alterations to garage roof.
KHPC – OBJECTED – APPROVED
23/00575/FUL – Brizes Corner & Blackmore Road – 24 new dwellings
23/00574/FUL – Stocks Lane – 49 new dwellings –
KHPC – OBJECTED – PENDING CONSIDERATION / DECISION
23/00296/OUT – Ongar Garden Centre Ongar Road – Outline application for the demolition of the existing commercial units and construction of new replacement commercial buildings (Class E and Class B2) – Appearance, Landscaping, Layout and Scale are Reserved Matters.
KHPC – Defer to BBC Planning Officers advice – PENDING CONSIDERATION / DECISION
23/01082/FUL – 22 Stocks Lane Kelvedon Hatch Brentwood Essex CM15 0BL – Construction of two storey side extension to create new dwelling. Single storey rear extension and velux rooflights to front of existing dwelling. Alterations to all elevations to include rendering and cladding, proposed vehicular crossover and sub-division of land.
KHPC – no objections – PENDING CONSIDERATION / DECISION
23/01153/HHA – Walden Frog Street Kelvedon Hatch Brentwood Essex CM15 0JL – Construction of front boundary wall and porch with front canopy. (Retrospective)