Notice of the Kelvedon Hatch Parish Council Meeting to be held on Thursday 14th December 2023 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 8th December 2023
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/1223/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/1223/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1223/3 Minutes of the KHPC Meeting held on 9th November 2023.
Motion: To confirm as a correct record the minutes of the KHPC Meeting held 9th November 2023.
KHPC/1223/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman
Parish Clerk – Attachment 1
Members of the public
KHPC/1223/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 30/11/2023. Attachment 2
Current Account is reconciled at £95,252.65
£20,000 was moved to new 100 business account
New 100-day business account is reconciled at £103,000.01
Cheques/invoices paid under Financial Regulation 4.1:
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
Kelhatch Press £700 – November newsletter 44pages 1100 items
Kelvedon Hatch Parochial Church Council – Village Newsletter Distribution – £300
BBC – £1,063.00 Litter/Dog bins & Play Area Inspections 1Apr–30Sep 23
Kelvedon Hatch Village Hall Charitable Trust £646.38 hiring costs
Evergreen Assessments Ltd £448 – Litter picking Nov 2023
S-Type Security £900 Nov 2023
Evergreen Assessments Ltd £117.27 – Christmas Raffle prizes
KHPC/1223/6 Motion: “To authorise the pay rise and backpay from April 2023 for the Parish Clerk as per NALC guidance”
KHPC/1223/7 Motion: “To authorise the hourly pay rise for the Village Newsletter to £10.90 p/hour”
KHPC/1223/8 Motion: “KHPC to upgrade email address storage capacity to 10GB at £39.75 (+VAT £47.70) extra per year”
KHPC/1223/9 Motion: “KHPC to authorise the KHFC Poors Field’s maintenance budget and payment from 1 January 2024 of £3,175”
KHPC/1223/10 Update from the Finance Committee
KHPC/1223/11 Update from Community Relations Cttee:
Seniors Christmas Tea Party on Sunday 3rd December 2023 – approx. 40 people and it was a great success, people were up dancing and singing to the very end.
Hampers 75 to be delivered around the 20th December.
Santa Grotto & Christmas Market on Sunday 10th December 2023 – 4 market stalls (macrame/glass coasters/jewelry and another small crafts/Christmas presents). Church and W1 expressed will also have stands. approx. 45 children.
Volunteers WI & Councillors, 2 residents
KHPC/1223/12 Defibrillator update.
Parish Clerk visited the Eagle Pub – they confirmed that it has been used over 100 times and the pads and battery have been replaced. Fully working.
It was donated in March 2016 by Ambulance Service and KHPC bought the metal case £500 (+vat).
KHPC/1223/13 Community Resilience Plan Progress Report – Attachment 3
KHPC/1223/14 Motion: KHPC to supply “litter picking equipment to residents that volunteer to do the job”.
KHPC/1223/15 Planning Applications. – Attachment 4 for all refused, approved and “no changes” applications
To receive a report from the Planning Working Group regarding the responses to the following received planning application:
23/01207/FUL – Mikalian Blackmore Road Kelvedon Hatch Brentwood Essex CM15 0AP – Demolition of existing dwelling and detached garage. Construction of 4 X three bedroom dwellings
Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 11th January 2024 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.