Notice of the Annual Meeting of Kelvedon Hatch Parish Council to be held on Thursday 12th June 2025 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 7th June 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC Attachments June 2025
KHPC/0625/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/0625/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0625/3 Minutes of the Meeting held on 8th May 2025.
Motion: To confirm as a correct record the minutes of the Meeting held 8th May 2025.
KHPC/0625/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4c
Members of the public
KHPC/0625/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/05/2025.
Attachment 5 Current Account is reconciled at £134,617.88
100-day notice Account is reconciled at £107,936.44 (changes in Oct) Interest rate decreasing to 3.90%
Cheques/invoices paid under Financial Regulation 4.1: Attachment 5a unity-statement-20450889-2025-05-31
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
Heelis and Lodge – £320.00 Internal Audit
Little Legs Bus £756.00
Kelvedon Hatch Village Hall £8,910
KHPC/0625/6 Internal Audit Review. Attachment 6
To review the outcome of the Internal Audit and to agree suitable action points.
https://kelvedonhatch-pc.gov.uk/wp-content/uploads/simple-file-list/Accounts/Accounts-2025/Internal-Audit-Kelvedon-Hatch-PC-2024-2025.pdf
https://kelvedonhatch-pc.gov.uk/wp-content/uploads/simple-file-list/Accounts/Accounts-2025/IA-AGAR-2024-2025.pdf
KHPC/0625/7 Annual Governance and Accountability Return 2024/25 Section 1. Attachment 7
Motion: Kelvedon Hatch Parish Council approves the Annual Governance Statement prepared by the Parish Clerk for 2024/25.
KHPC/0625/8 Annual Governance and Accountability Return 2024/25 Section 2. Attachment 8
Motion: Kelvedon Hatch Parish Council approves the Accounting Statements prepared by the Responsible Financial Officer for 2024/25
KHPC/0625/9 Finance Committee update
Update from meeting on Monday 2nd June 2025
KHPC/0625/10 New bank account
Motion: KHPC to open bank account with Hinckley & Rugby Building Society
KHPC/0625/11 Payments schedule for 2025/26 – Attachment 11
Motion: KHPC to approve the payments schedule for 2025/26
KHPC/0625/12 Report from Transport meeting on Wednesday 4th June – Attachment 12
KHPC/0625/13 New Defib
Motion: KHPC to approve the purchase of a defibrillator to be installed at the Shepherd Pub with actual location outside to be agreed.
KHPC/0625/14 Crime, Disorder, and Community Safety – Attachment 14
KHPC/0625/15 RCCE Climate Change & Neighbourhood Plans webinar: reporting back on ideas and initiatives
KHPC/0625/16 Bongow sign replacement – Attachment 16
Motion: KHPC agreed that the sign should be replaced with a wooden post (like for like) or aluminium one.
KHPC/0625/17 Grants Policy exception
Motion: KHPC to make an exception to point 7 from the Grant Award Policy for an extra £10,000 grant for the Kelvedon Hatch Village Hall
KHPC/0625/18 Kelvedon Hatch Village Hall grant application
Motion: KHPC to approve the grant application from Kelvedon Hatch Village Hall
KHPC/0625/19 Planning Applications
No new planning applications
All other pending planning applications are in Attachment 19
KHPC/0625/20 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 10th July 2025 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL