Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 10th April 2025 at 8pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 4th April 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC Attachments April 2025
KHPC/0425/1 Acceptance of Reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/0425/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0425/3 Minutes of the Meeting held on 13th March 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 13th March 2025.
KHPC/0425/4 Minutes of the Extraordinary Meeting held on 26th March 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 26th March 2025.
KHPC/0425/5 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member – WOW initiative school?
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 5d
Members of the public – Residents emails Attachment 5e
KHPC/0425/6 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 28/02/2025.
Attachment 6a Current Account is reconciled at £48,648.27
3rd April £57,500 precept received balance is £95,609.55
VAT claimed for £8,610.31 submitted – waiting for payment
100-day notice Account is reconciled at £107,936.44 (changes end of Oct 2025) Interest rate decreasing from 4.30% to 4.10% – 20th March 2025.
Attachment 6b Unity Trust Bank statement unity-statement-20450889-2025-03-31
Cheques/invoices paid under Financial Regulation 4.1:
Motion: “Kelvedon Hatch Parish Council will pay the presented cheques/invoices”:
RCCE – £122.40 – membership renewal
KHPC/0425/7 New mobile phone – Attachment 7
Motion: “KHPC to buy a new mobile phone”
KHPC/0425/8 Grant application from Kelvedon Hatch Village Hall
Motion: “KHPC to accept the grant application from Kelvedon Hatch Village Hall.”
KHPC/0425/9 Village Newsletter Editor’s rate review
Motion: “KHPC to approve the hourly rate increase to match new minimum wage.”
KHPC/0425/10 Community Relations March’s Meeting Update – Attachment 10
KHPC/0425/11 May Newsletter cover competition
Motion: “KHPC to approve the May’s Newsletter cover competition and to buy a prize for the winner and runner up.”
KHPC/0425/12 Crime, Disorder, and Community Safety
3 S-Type reports for March – Attachment 12
Official records – KH for February are: 3 burglaries, 4 violence/sexual offences, 1 anti-social crime and 4 ‘others’.
Old Shed at Poors Field – still there, it is going to be removed by Village Hall Trust.
KHPC/0425/13 Pragmatic Neighbourhood Planning – Attachment 13
Motion: “KHPC to begin collecting the evidence that may be needed for a future Plan so that data is readily available for consultation ensuring that the Parish does not undertake costly research or community involvement.”
KHPC/0425/14 Planning Applications.
25/00346/HHA – Birchmere 6 The Coppice Kelvedon Hatch Essex CM15 0DB.
Single storey rear conservatory extension.
All other pending planning applications are in Attachment 14
KHPC/0425/15 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 8th May 2025 at 8:00pm Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.