Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 12th November 2026 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
—————————————————————————————
COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 6th November 2026
Members of the public and press are welcome to attend
AGENDA
KHPC Attachments November 2026
KHPC/1126/1 Acceptance of reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/1126/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1126/3 Minutes of the Meeting held on 7th October 2026.
Motion: To confirm as a correct record the minutes of the Meeting held 7th October 2026.
KHPC/1126/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 4c
Members of the public
KHPC/1126/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/10/2026.
Attachment 5a Current Account is reconciled at £167,531.99
Includes £87,406.60 precept and £25,664.74 Hinckley & Rugby account closed (454.06 interest previous balance was £25,210.68)
100-day notice Account is reconciled at £87,072.16 (changes in Oct)
Cheques/invoices paid under Financial Regulation 4.1 Attachment 5b unity-statement-20450889-2026-10-31 (1)
Cheques/invoices to be paid:
KHPC/1126/6 Community Relations meeting update
Motion: To authorise the activities for the 2027 events
KHPC/1126/7 Hampers
Motion: KHPC to go ahead with the necessary hampers for volunteers this year.
KHPC/1126/8 Swan Pond – Bore hole report – Attachment 8
KHPC/1126/9 Swan Pond – Silt removal quote report – Attachment 9
Motion: KHPC to go ahead with silt removal quote.
KHPC/1126/10 Play Area CCTV – update – Attachment 10
Had meeting with Essex Police’s – Crime Prevention Tactical Adviser.
KHPC/1126/11 Kelvedon Hatch Tennis Club – Grant application – Attachment 11
Motion: KHPC to approve and pay the grant application from Kelvedon Hatch Tenis Club to be able to hire the Village Hall’s meeting room.
(Power for Expenditure: Local Government Act 1972, s.214(6))
KHPC/1126/12 Emergency Plan – Attachment 12
KHPC/1126/13 Eagle Field Statutory Information Requests Update & Internal Review Management
To receive a factual update from the Clerk regarding eleven statutory information requests received since 2 September 2026 concerning Eagle Field, comprising seven requests under the Freedom of Information Act (FOIA) 2000 and four requests under the Environmental Information Regulations (EIR) 2004. To note the administrative actions taken to date and to appoint two councillors to a review panel to process the formal Internal Reviews with the Clerk at the parish office.
Motion 1:
KHPC formally notes the Clerk’s update on the volume of concurrent requests and endorses the administrative application of Section 12 (Statutory Cost Limit) under the FOIA 2000 for the relevant non-environmental requests.
Motion 2:
KHPC agrees to appoint two Councillors to the Internal Review Panel to review the contested FOI determinations alongside the Clerk at the parish office in accordance with Section 45 of the Freedom of Information Act 2000 and ICO guidelines.
KHPC/1126/14 Gardeners – Woods Retreat – Christmas event has been cancelled by the organiser. Item for information only.
KHPC/1126/15 Standing Orders review – Attachment 15
Motion: KHPC to accept the updated Standing Orders.
Change to page 10 – #18 point b5 and d– updated to £30,000 as per Internal Review
Recommendation (1): To update Standing Orders to agree with the value of £30,000 reference d in the Financial Regulations for the Public Contracts Regulations 2015.
KHPC/1126/16 Crime, Disorder, and Community Safety – Attachment 16
KHPC/1126/17 Community Safety / Serious Crime: A formal resolution to bypass political stagnation and write directly to the Essex Police, Fire and Crime Commissioner (PFCC) and the Brentwood Community Safety Partnership (CSP).
Motion: KHPC will request an emergency multi-agency intervention plan, targeted police deployment to disrupt the e-bike disorder, and operational accountability from Home Group’s ASB team.
KHPC/1126/18 Planning Applications
No new applications
All other updates / pending planning applications are in Attachment 18
KHPC/1126/19 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 10th December 2026 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL