Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 14th November 2024. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 9th November 2024
Members of the public are welcome to attend the meeting.
AGENDA
Attachments 5d, 6a, 18 KHPC Attachments November 2024
KHPC/1124/1 Acceptance of Reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/1124/2 Co-option announcement
KHPC/1124/3 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1124/4 Minutes of the Meeting held on 10th October 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 10th October 2024.
KHPC/1124/5 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman
Parish Clerk – Attachment 5d
Members of the public
KHPC/1124/6 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/10/2024.
Attachment 6a – Current Account is reconciled at £81,249.25
Attachment 6b – United Trust Bank 30Oct2024 100-day notice Account is reconciled at £107,936.44 (changes end of Oct)
Cheques/invoices paid under Financial Regulation 4.1:
Attachment 6c – Attachment 6b – unity-statement-20450889-2024-10-31
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
Royal British Legion £100 – Remembrance Poppy
Eyelid Productions £100 – Website annual charge
Matthews Plants £270 – Winter plants
KHPC/1124/7 Parish Clerk & RFO’s Salary increase has been authorised
The Local Government Association has informed NALC that the National Joint Council for Local Government Services (NJC) has reached an agreement on rates of pay applicable from 1st April 2024 to 31st March 2025.
Motion: KHPC to accept the increase and pay retrospective from April 2024.
KHPC/1124/8 Standing Orders review
Attachment 8
KHPC/1124/9 Environmental Committee Update from meeting on Monday 4th November 2024.
Draft Minutes attached – Attachment 9
KHPC/1124/10 KHPC ToR Environmental Committee – 2024 – Attachment 10
Motion: Kelvedon Hatch Parish Council to accept the updated Terms of Reference for the Environmental Committee
KHPC/1124/11 Environmental Committee 2025 meeting dates
March – June – September and December
KHPC/1124/12 Locality Fund Application
To discuss options
Motion: Kelvedon Hatch Parish Council to apply for ……… from the Locality Fund
KHPC/1124/13 Noticeboards
Motion: To have the noticeboards clean one per month £5 each (3 main ones, Swan Pond, Blackmore Road and Eagle Lane)
KHPC/1124/14 Planters
Motion: Kelvedon Hatch Parish Council to change the planters twice a year Summer and Winter.
KHPC/1124/15 Church’s notice to stop managing the distribution of the Village News to the volunteers. Attachment 15 – Parish Council letter – Village News Oct 24
Motion: KHPC to discuss options and decide how to move forward.
KHPC/1124/16 Crime, Disorder, and Community Safety
S-Type reports for October – waiting for them.
Old Shed at Poors Field – still there, it is going to be removed by Village Hall Trust.
Notification of Public Events in 2025
The organisers of all large public events, e.g. Nuclear Races and Kelvedon Hall festivals, are required to complete details on an online template well in advance and submit it to Brentwood BC Licensing. The application is then reviewed by the Safety Advisory Group (SAG) made up of officials, police and fire etc who make a risk assessment and if necessary, call in the organiser for more details or to give advice.
This is done months in advance so it should be possible for the BCC/SAG to inform Parish Councils well in advance of such events. We can at least raise issues about previous events, perhaps through our Ward councillors, and be aware of when events and potential disruption may occur.
Motion: To ask BCC for notification of public events in the Parish that impact on road & foot traffic and noise etc.
KHPC/1124/17 Attachment 17 – Emergency Plan DRAFT
To discuss the updated Emergency Plan
KHPC/1124/18 Planning Applications.
To receive a report from the Planning Working Group regarding the responses to the following received planning applications:
24/01026/FUL – The Barn Green Lane Kelvedon Hatch Essex CM14 5TD – Removal of Conditions 8 (Permitted Development Rights for Extensions) and 9 (Permitted Development Rights for Class E Outbuildings) of planning permission 18/00251/FUL (Demolition of existing dwelling and buildings and construction of replacement dwelling, with private amenity and car parking).
23/00574/COND/9 – Land South Of Stocks Lane Stocks Lane Kelvedon Hatch
Discharge of Condition 6 (Lighting Scheme) and Condition 27 (Landscape Scheme) of application 23/00575/FUL (Residential Development of 49 Dwellings with Associated Vehicular Access, Parking, Public Open Space, Attenuation and Landscape Enhancements.)
23/00575/COND/11 – Land At Brizes Corner Field Blackmore Road Kelvedon
Discharge of Condition 6 (Lighting Scheme) and Condition 26 (Landscape Scheme) of application 23/00575/FUL (Residential development of land for up to 24 Dwellings with associated vehicular access, parking, public open space, attenuation and landscape enhancements.)
planning application 22/01146/HHA resident cc KHPC in emails to the planning officer (Mr Bates) as the window’s ledges and new external light were not part of original application and might be a hazard. KHPC had originally objected against it.
New Stonebond developments – PlayArea / ponds are not in new plans?
All other pending planning applications are in Attachment 18
KHPC/1124/19 Information items from members.
Matters for information only with a view to placing on a future agenda.