Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 13th February 2025 at 8pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 7th February 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC Attachments February 2025 5d, 5e, 6a, 10, 13, 14, 17 & 21
KHPC/0225/1 Acceptance of Reasons for absence.
Motion: To accept the received reasons for absence from Parish Councillors.
KHPC/0225/2 Co-option announcement
KHPC/0225/3 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0225/4 Minutes of the Meeting held on 9th January 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 9th January 2025.
KHPC/0225/5 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman & Parish Clerk – Attachment 5d
Members of the public – Residents emails Attachment 5e
KHPC/0225/6 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/01/2025.
Attachment 6a Current Account is reconciled at £53,475.65
100-day notice Account is reconciled at £107,936.44 (changes end of Oct 2025)
Attachment 6b unity-statement-20450889-2025-01-31
Cheques/invoices paid under Financial Regulation 4.1:
Motion: “Kelvedon Hatch Parish Council will pay the presented cheques/invoices”:
SLCC – £300 membership renewal
KHPC/0225/7 Appointment of Internal Auditors
Motion: “KHPC to appoint Heelis & Lodge as Internal Auditors.”
KHPC/0225/8 Grant application policy & application form. Attachment 8
Motion: “Kelvedon Hatch Parish Council to adopt the updated Grant Application policy and application form.”
KHPC/0225/9 Parish Basic Allowance (PBA)
Motion: KHPC to pay PBA to councillors by the end of March 2025.
Please contact clerk if you are applying for it and fill in PAYE form.
KHPC/0225/10 Love your Bus Grant – Attachment 10
Motion: “KHPC to apply for Love your Bus Grant” with option to apply together with nearby Villages.
KHPC/0225/11 Derek Hardy
To find a way to commemorate Derek Hardy’s 25 years of service to the parish council. Bench, bench plaque, article in Village Newsletter.
£15 – £40 range.
Motion: “Kelvedon Hatch Parish Council to add plaque to the bench situated ………..”
KHPC/0225/12 St Nicholas Fund report
Upcoming AGM on 18th February – report during March’s meeting.
KHPC/0225/13 Crime, Disorder, and Community Safety
S-Type reports for January – none – Attachment 13
Old Shed at Poors Field – still there, it is going to be removed by Village Hall Trust.
S. Saunders Seconded: Cllr. L. Matthew
KHPC/0225/14 Eagle Lane sign
Choose sign style – Attachment 14
KHPC/0225/15 Letter to Brentwood Borough Council and Essex County Council
Motion: “Kelvedon Hatch Parish Council to write to BBC and ECC stating that we are extremely disappointed with their response to our letter regarding Parking Provision at Deal Tree surgery given the amount of money they have received and will be receiving from developments in Kelvedon Hatch.”
KHPC/0225/16 Letter to Brentwood Borough Council and Essex County Council
Motion: “Kelvedon Hatch Parish Council to write to BBC and ECC – Given that the Local Health Authority received money from the developments in our area we write to ask what provisions they are planning to make to accommodate the increased number of residents and the increasing range of services that are expected to be provided by Deal Tree Health Centre.
Our immediate concern is that access is difficult. The very limited bus services and the lack of footpaths mean that most people need to drive to the surgery and parking is limited.”
KHPC/0225/17 Swan Lane unregistered Land & Ongar Road Land – Asset of Community Value – Attachment 17
Motion: “KHPC to write to Brentwood Borough Council and Essex Highways to enquiry about these pieces of land and the options available to KHPC.”
KHPC/0225/18 New defibrillators in the village.
To discuss options (1 or 2) and possible locations.
KHPC/0225/19 Community Relations Cttee – Updated from meeting on 5th Feb 2025 – Attachment 19 – DRAFT – Minutes Com Rel Cttee Agenda Jan-Feb 2025
Motion: “KHPC to go ahead with the 4 parties for this year, VE 10th May, Family Summer Day 14th June, Seniors Christmas lunch 7th Dec and Christmas Grotto 14th Dec. Also Hampers.”
KHPC/0225/20 Kelvedon Hatch Village Hall
Motion: “Kelvedon Hatch Parish Council to under-write the Village Halls rewiring project. This means any shortfall in the funding, not the full amount.”
KHPC/0225/21 Planning Applications.
24/01225/FUL – Mikalian Blackmore Road Kelvedon Hatch Essex CM15 0AP.
Demolition of existing dwelling and garage, construction of four semi-detached dwellings
25/00028/FUL – Enderley School Road Kelvedon Hatch Essex CM15 0DL
Demolition of existing detached dwelling and garage. Proposed x2 two storey detached dwellings each with a detached ancillary outbuilding to rear of the properties
All other pending planning applications are in Attachment 21
KHPC/0225/22 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 13th March 2025 at 8:00pm
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.