Notice of the Annual Meeting of Kelvedon Hatch Parish Council to be held on Thursday 10th July 2025 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 5th July 2025
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/0725/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/0725/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0725/3 Minutes of the Meeting held on 12th June 2025.
Motion: To confirm as a correct record the minutes of the Meeting held 12th June 2025.
KHPC/0725/4 Suspension of the meeting to receive reports, questions and/or comments from:
a. Essex County Council Member
b. Brentwood Borough Council Member
c. Chairman & Parish Clerk – Attachment 4c
d. Members of the public
KHPC/0725/5 Finance and Administration.
To discuss and agree the following points:
a. Balances of Accounts for month ending 31/06/2025.
Attachment 5 Current Account is reconciled at £117,898.57 – unity-statement-20450889-2025-06-30
100-day notice Account is reconciled at £107,936.44 (changes in Oct)
b. Cheques/invoices paid under Financial Regulation 4.1:
Attachment 5a
c. Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
Transfer £25,000 from 100 day notice to Unity First current account
Transfer £25,000 from Unity First current account to
KHPC/0725/6 Kelvedon Hatch Village Hall grant application
Motion: KHPC to approve the grant application from Kelvedon Hatch Village Hall for £10,000
KHPC/0725/7 Cllr James Hart resignation
KHPC/0725/8 To Review the following policies: Attachments 8, 8a and 8b
Risk Management
Community Engagement Statement of Intent
IT Policy
KHPC/0725/9 Community Relations Committee update – Attachment 9 Draft Minutes
Update from meeting on Wednesday 25th June 2025
KHPC/0725/10 To agree on 2026 community events
End Apr/May – July – Christmas Seniors & Grotto and Hampers
KHPC/0725/11 Environmental Committee update – Attachment 11 Draft Minutes
Update from meeting on Monday 30th June 2025
KHPC/0725/12 New bench for Swan Pond
To accept donation offer of bench for Swan Pond including all installation costs
KHPC/0725/13 Trimming around the Village
To arrange for Street names to have foliage trimmed around them as well as other spots around the Village.
KHPC/0725/14 Ongar Road parking – by camping shop
To contact Essex Highways in regards to white line Ongar Road next to camping shop. To trim the hedges.
KHPC/0725/15 Crime, Disorder, and Community Safety – Attachment 15
2 incidents – Untaxed vehicle and fishing at pond
KHPC/0725/16 Kelvedon Hall – ‘Appetite on the Farm’ 23-24 August 2025 security concerns meeting update.
Motion – KHPC thanks the organisers for sharing information and discussing our concerns.
KHPC/0725/17 External Security Patrol – ‘Appetite on the Farm’ 23-24 August 20205”
Motion: KHPC to task S-type Security to patrol and monitor external surroundings (estimated cost £460).
KHPC/0725/18 Kelvedon Hatch ‘Visual Identity’ and future development plans
Motion: KHPC to support a residents ‘Village Views’ summer photographic competition.
KHPC/0725/19 SERP (Safer Essex Roads Partnership) – 20’s speed limit – Attachment 19
KHPC/0725/20 Planning Applications
No new planning applications
KHPC/0725/21 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 11th September 2025 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.