Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 8th September 2022 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk. 3rd September 2022
Members of the public are welcome to attend the meeting.
KHPC/0922/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/0922/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0922/3 Minutes of the Meeting held on 14th July 2022.
Motion: To confirm as a correct record the minutes of the Meeting held 14th July 2022.
KHPC/0922/4 Suspension of the meeting to receive reports, questions and/or comments from:
a. Essex County Council Member;
b. Brentwood Borough Council Members;
c. Chairman;
d. Parish Clerk;
e. Members of the public.
KHPC/0922/5 Finance and Administration.
To discuss and agree the following points:
a. Balances of Accounts for month ending 31/08/2022.
Current Account is reconciled at £107,082.62
60-day notice Account is reconciled at £34,088.92
100-day notice Account is reconciled at £16,245.26
b. Cheques/invoices paid under Financial Regulation 4.1:
Home Counties Play – £19,886.40 (New roundabout, seesaw and swing seats (supply & installation).
Abacus Tree Services – £270.00 (maintenance of trees by Swan Pond).
KDH Fencing – £200.00 (relocation of bench).
Evergreen Assessments – £560.00 (litter picks).
PKF Littlejohn LLP – £480.00 (External Audit).
Cloud Next Ltd – £119.98 (Premium website hosting annual renewal).
Fenland Leisure Products Ltd – £303.60 (2 signs for Play Area
c. Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
I.M.I. – £2,677.92 (War Memorial Maintenance).
S-Type Security Solutions – £960 (KH security)
Evergreen Assessments Ltd – £448 (Litter pick for Aug 22)
KHPC/0922/6 Local Council Award Scheme Update.
To receive an update regarding the progress towards meeting the criteria for the Foundation Award.
KHPC/0922/7 Review of External Audit.
To discuss the outcome of the external audit and consider any action points.
KHPC/0922/8 Parish Pump
To discuss who is responsible for getting it ready.
KHPC/0922/9 Environmental Committee Report
To receive a report from the Environmental Committee.
KHPC/0922/10 Swan Pond.
Motion: KHPC approves the work to clear excessive vegetation in and around Swan Pond as recommended by Environmental Committee.
KHPC/0922/11 Queen’s Platinum Jubilee
Motion: Kelvedon Hatch Parish Council will purchase item such as a bench with a plaque to commemorate the Queen’s Platinum Jubilee.
KHPC/0922/12 Update of Banking Details.
To update the banking details and records to remove the previous RFO and replace with the new
KHPC/0922/13 Planning Applications.
To receive a report from the Planning Working Group regarding the responses to the following received planning applications:
22/00903/OUT
22/01008/FUL
22/01083/HHA
22/01118/HHA
22/01146/HHA
22/01147/S192
22/01172/HHA
KHPC/0922/14 Use of Village Hall as “Warm Place”
To discuss whether we could support such a move financially or with volunteers
KHPC/0922/15
Information items from members.
Matters for information only and/or discussion only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 13th October 2022 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.