Notice of the Annual Meeting of Kelvedon Hatch Parish Council to be held on Thursday 9th May 2024 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 3rd May 2023
Members of the public are welcome to attend the meeting.
AGENDA
AM/0524/1 Election of Chairman for the year 2024/25.
To elect a Chairman of Kelvedon Hatch Parish Council for the year May 2024 to May 2025.
AM/0524/2 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
AM/0524/3 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
AM/0524/4 Minutes of the Meeting held on 11th April 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 11th April 2024.
AM/0524/5 Election of Vice-Chairman for the year 2024/25.
To elect a Vice-Chairman of Kelvedon Hatch Parish Council for the year May 2024 to May 2025.
AM/0524/6 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman
Parish Clerk – Attachment 1
Members of the public
AM/0524/7 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 30/04/2024.
Attachment 2 Current Account is reconciled at £112,757.27
Precept has been received for £47,184.50 (3rd Apr) and VAT £3,360.72 (2nd Apr) – also reported last month.
100-day notice Account is reconciled at £103,001.00
Cheques/invoices paid under Financial Regulation 4.1: Attachment 2a
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
SLCC – £60 – CiLCA Introduction – LL
Kelhatch Press – £700 – Apr 2024 newsletter printing
Luz Loizou – £386.40 – Village News Editing Feb & Mar (increase pay £43.20 and Apr & May £343.20)
AM/0524/8 Finance Committee.
To agree the number of members and frequency of meetings;
To elect councillors to the Finance Committee.
Recommendation 4 councillors to sit on this committee and to meet twice a year.
AM/0524/9 Personnel Committee.
To agree the number of members and frequency of meetings;
To elect councillors to the Personnel Committee.
Recommendation 4 councillors and to meet twice a year.
AM/0524/10 Environmental Committee.
To agree the number of members and frequency of meetings;
To elect councillors to the Environmental Committee.
Recommendation 5 councillors sit on this committee, and for it to meet every 4 months.
AM/0524/11 Community Relations Committee.
To agree the number of members and frequency of meetings;
To elect councillors to the Community Relations Committee.
Recommendation 5 councillors, and to meet 4 times a year.
AM/0524/12 Planning Working Group.
To agree the number of members and frequency of meetings;
To elect councillors to the Planning Committee.
Recommendation 4 councillors. To meet ?.
AM/0524/13 Kelvedon Hatch Parish Council Liaison Groups.
To appoint Councillors to the following liaison groups for the year 2024/25:
BBPCA;
Church Centenary Fund;
Kelvedon Hatch Village Hall;
Parish Transport Representative.
AM/0524/14 Internal Controls Officer.
To appoint a Councillor to the role of Internal Controls Officer.
AM/0524/15 Action Plan for 2024/25.
Motion: Kelvedon Hatch Parish Council will adopt the proposed Action Plan. Attachment 3
AM/0524/16 Crime, Disorder, and Community Safety – Attachment 4
AM/0524/17 Poors Fields Maintenance
To discuss the Poors Fields Maintenance for 2025
AM/0524/18 Environmental Committee Update.
SID – survey response Attachment 5
Planters
Play Area – BBC’s inspections contract has been cancelled and new contract with Sovereign is now in place. First inspection on commencing 6th May
AM/0524/19 Community Relations Committee
Motion: To prepare a pic-nic type around Swan Pond with free Ice Cream for children to celebrate the 80th Anniversary of the D-Day.
AM/0524/20 Community Relations Committee – update of Family Fun Day – Sunday 26th May
Football Factory, Essex Gaming Bus, Essex Soft Play bus and Village Hall booked
REACH charity, crafts
AM/0524/21 Planning Applications. Attachment 6
To receive a report from the Planning Working Group regarding the responses to the following received planning applications:
To discuss informal consultation – closed doors Attachments 6a and 6b
All other pending planning applications are in Attachment 4 – no changes
AM/0524/22 Information items from members.
Matters for information only with a view to placing on a future agenda.
*New Chairman to preside.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 13th June 2024 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.