Notice of the Meeting of Kelvedon Hatch Parish Council to be held on Thursday 13th June 2024 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 7th June 2023
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/0624/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/0624/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/0624/3 Minutes of the Meeting held on 9th May 2024.
Motion: To confirm as a correct record the minutes of the Meeting held 9th May 2024.
KHPC/0624/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman
Parish Clerk – Attachment 1
Members of the public
KHPC/0624/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 31/05/2024.
Attachment 2 – Current Account is reconciled at £106,830.60
100-day notice Account is reconciled at £103,001.00 (changes in Oct)
Attachment 2a – Cheques/invoices paid under Financial Regulation 4.1:
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
Heelis and Lodge – £260 Internal Audit
Emergency Response – £175 – First aider for Family Fun Day
Kelhatch Press – £700 – June 2024 newsletter printing
SLCC – £300 – CiLCA portfolio
Kelvedon Hatch Village Hall – £8,910 – Poors Field use
Duane Smith (Abacus Trees) – £450 – War Memorial boundaries 2022
S-Type security – £972 – May 2024
KHPC/0624/6 Finance Committee update
Update from meeting on Monday 10th June 2024
New financial regulations Attachment 3
KHPC/0624/7 Internal Audit Review. Kelvedon Hatch IA AGAR 2024
To review the outcome of the Internal Audit and to agree suitable action points.
KHPC/0624/8 Annual Governance and Accountability Return 2023/24 Section 1. AGAR Section 1 – 2024
Motion: Kelvedon Hatch Parish Council approves the Annual Governance Statement prepared by the Parish Clerk for 2023/24.
KHPC/0624/9 Annual Governance and Accountability Return 2023/24 Section 2. AGAR Section 2 – 2024
Motion: Kelvedon Hatch Parish Council approves the Accounting Statements prepared by the Responsible Financial Officer for 2023/24
KHPC/0624/10 Crime, Disorder, and Community Safety – Crime & Planning
KHPC/0624/11 Martin’s Law – Attachment 8
KHPC/0624/12 Environmental Committee Update.
Planters & summer plants
KHPC/0624/13 Play Area – Bark top up and timber retaining wall works
Motion: To arrange maintenance to top up the bark and replace the timber retaining wall.
KHPC/0624/14 Blackmore Road Speed Indicating Device (SID) – other side of the road
Motion: To install a Speed Indicating Device (SID) on Blackmore Road location as per map.
KHPC/0624/15 War Memorial
Motion: To arrange maintenance (trimming back) to the conifers boarding the properties at the war memorial as per agreement. Last time done was August 2022. Should be scheduled to be done every couple of years.
KHPC/0624/16 3 New Rubbish bins and quote to install them.
Motion: To buy 3 new rubbish bins (2 Swan Pond and 1 Play Area) and accept quote to install them
KHPC/0624/17 Salt bag partnership.
To consider the offer of Salt bag partnership from Essex Highways.
To support local communities to help themselves during periods of heavy snow and build on their community resilience, Essex County Council (ECC) would like to make available to each participating Town and Parish Council a one tonne wrapped pallet made up of individual 25kg bags for use by the community on the local highway. ECC is offering this free of charge again this year.
KHPC/0624/18 To discuss blue bags (cardboard/paper recycling) collections
KHPC/0624/19 Essex County Council – Support for ECC LEVI project. Attachment 9 & 9a
To discuss support for ECC LEVI project
KHPC/0624/20 Community Relations Committee – Update.
Family Fun Day – around 80 children – all activities busy and happy people
D-Day Picnic
KHPC/0624/21 Insurance Renewal – Attachment 10
Set price for 3 years – review of policy
KHPC/0624/22 Planning Applications. 11
To receive a report from the Planning Working Group regarding the responses to the following received planning applications:
24/00499/HHA – 22 Luthers Close Kelvedon Hatch Essex CM15 0DJ – Single storey side/rear and front extensions to include the conversion of existing garage into habitable accommodation, with alterations to fenestration. 21/01227/HHA Part two storey/ part single storey side and rear extension to include the conversion of existing garage into habitable accommodation, single storey front extension and render to the external walls of the property
All other pending planning applications are in Attachment 11 – no changes
KHPC/0624/23 Eagle Field – Asset of Community Value
Motion: To request that Eagle Field is no longer an Asset of Community Value.
KHPC/0624/24 To discuss informal consultation – closed doors Attachments 12 and 12a
KHPC/0624/25 Information items from members.
Matters for information only with a view to placing on a future agenda.
The next meeting of Kelvedon Hatch Parish Council will be held on Thursday 11th July 2024 at 8:00pm.
Venue: Kelvedon Hatch Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex. CM15 0DL.