Notice of the Kelvedon Hatch Parish Council Meeting to be held on Thursday 12th October 2023 at 8:00pm. Meeting Room, Village Hall, School Road, Kelvedon Hatch, Brentwood, Essex, CM15 0DL
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COUNCILLORS ARE RESPECTFULLY SUMMONED TO ATTEND THE ABOVE MEETING TO TRANSACT THE BUSINESS SET OUT BELOW:
Signed by:
Luz Loizou, Parish Clerk and RFO. 7th October 2023
Members of the public are welcome to attend the meeting.
AGENDA
KHPC/1023/1 Acceptance of Apologies for absence.
Motion: To accept the received apologies for absence from Parish Councillors.
KHPC/1023/2 Declarations of interest & amendments to the register of members’ interests.
To receive declarations of interest pertaining to matters included in this agenda, whether they be personal and/or prejudicial.
KHPC/1023/3 Minutes of the KHPC Meeting and KHPC Extraordinary Meeting held on 14th September 2023.
Motion: To confirm as a correct record the minutes of the KHPC Meeting and KHPC Extraordinary Meeting held 14th September 2023.
KHPC/1023/4 Suspension of the meeting to receive reports, questions and/or comments from:
Essex County Council Member
Brentwood Borough Council Member
Chairman
Parish Clerk – Attachment 1
Members of the public
KHPC/1023/5 Finance and Administration.
To discuss and agree the following points:
Balances of Accounts for month ending 30/09/2023. Attachment 2
Current Account is reconciled at £159,519.23
2nd part of Precept received. 28 Sept £47,310.00
£31,849 to be moved to new 100 business account, will leave £127,670.23 – we could move a further £42,670.23 to a new account.
60-day notice account money transferred to new 100-day business account
New 100-day business account is reconciled at £51,151.01
Cheques/invoices paid under Financial Regulation 4.1:
Attachment 2a
Cheques/invoices to be paid:
Motion: Kelvedon Hatch Parish Council will pay the presented cheques/invoices:
S-Type security – £936 (£780 exc vat) September services
Kelhatch Press £700 – October newsletter 44pages 1100 items
KHPC/1023/6 Printer
Motion: “KHPC to decide what to do with the old Xerox printer”
KHPC/1023/7 Deer and wildlife
KHPC/1023/8 Community Resilience Plan – Attachment 3
Motion: “KHPC to recognise the HMG Community Resilience initiative and begin consultation to develop local emergency plans.”
KHPC/1023/9 Update from Community Relations Cttee:
Seniors Christmas Tea Party on Sunday 3rd December 2023 – might not be as busy as expected – most people asking for Hampers.
Santa Grotto & Christmas Market on Sunday 10th December 2023 – 2 market stalls (macrame and another small crafts one). Church and W1 expressed an interest.
Both Christmas events attendance forms and volunteers requests are in Oct – VillageNews. Deadline is Friday 27th October.
KHPC/1023/10 Update from Environmental Committee
Motion: “KHPC to spend £50 on winter plants”
Motion: “KHPC to replace the planters outside Kemps House”
KHPC/1023/11 Village Newsletter – review quotes and free adverts/articles
Motion: “KHPC to look for quotes for the newsletter and review the percentage of free adverts”
KHPC/1023/12 Planning Applications. – Attachment 4 for all refused, approved and “no changes” applications
To receive a report from the Planning Working Group regarding the responses to the following received planning application:
23/01105/HHA – 9 Moorescroft Kelvedon Hatch Brentwood Essex CM15 0XF – Proposed front porch canopy to dwelling house. Single storey side extension to detached garage, and alterations to garage roof.
Proposed telecommunications upgrade – BT Kelvedon Hatch Radio Station, School Road, Kelvedon Hatch – Attachment 5 and 5a
Brentwood Borough Council Community Infrastructure Levy Charging Schedule Adopted 27th September 2023 | Effective 15th January 2024 (Attachment 6).
KHPC/1023/13 Information items from members.
Matters for information only with a view to placing on a future agenda.
KHPC Current Account Sept 2023
